Requirements for Service Providers/ Suppliers

REQUIREMENTS FOR SERVICE PROVIDERS/SUPPLIERS

OF THE DELTA TRANS COMPANY GROUP

REVISION II

01.06.2020

 

INTRODUCTION

 

1. The term Company Group shall be understood as the following companies:

- Delta Trans Transporte sp. z o.o. with its registered office in Świętochłowice, ul. Chorzowska 134B,

- Delta Trans Logistik sp. z o.o. with its registered office in Świętochłowice, ul. Chorzowska 118 – 120.

2. The purpose of these requirements is to create a proper culture of cooperation between the Delta Trans Group and Suppliers and their environment, including their sub-suppliers

3. These requirements are an obligation of suppliers and their employees to observe the highest ethical standards when conducting business and cooperating with the Delta Trans Company Group.

4. In case of a conflict between the requirements of the agreement/order/contract and the content of the following document, the requirements included in the agreement, order or contract shall prevail.

5.  These requirements can be found on the website www.deltatrans.pl – “Suppliers” tab.

6. The supplier is obliged to comply with the legal provisions in force in the countries in which it operates, as well as international regulations affecting its operations.

THE MOST IMPORTANT REQUIREMENTS

1. EMPLOYMENT

1.1.Inform all employees in writing and in an easy to understand manner of the conditions of employment.

1.2  Do not use child labour or forced labour.

1.3 Respect employees' freedom of association and their right to representation in accordance with the Labour Code.

 

2. WORK TIME

2.1 Guarantee work and leisure time as required by law

2.2 Do not apply mandatory overtime.

 

3. REMUNERATION

3.1 Guarantee fair wages as required by law.

3.2 Inform all employees clearly in writing about remuneration-related terms of employment.

3.3 Apply deductions from payments only in accordance with the Labour Code.

3.4 Do not use deductions from payments to discipline your employees.

 

4. MUTUAL RESPECT

4.1 The following behaviours are prohibited:

- employee discrimination for any reason,

- use of various forms of intimidation against employees,

- abuse or humiliation of employees.

 

5. OCCUPATIONAL HEALTH AND SAFETY

5.1 Provide safe and healthy work conditions for all employees (permanent and temporary), in compliance with all regulations in force.

5.2 We take actions to recognize and prevent health and safety risks:

 - employees (permanent and temporary),

 - employees of our clients

 - employees (permanent and temporary) of our sub-suppliers,

 - people living near our workplace.

5.3. Monitor dangerous events – analyse them and take corrective actions to prevent them in the future.

5.4 Employ a person in charge of OHS compliance.

5.5 Organise regular OHS training courses for all employees.

5.6 Inform us of any dangers or risks related to OHS relevant to the services you provide.

 

6. ENVIRONMENT PROTECTION AND QUALITY

6.1 Comply with legal requirements related to environmental protection and constantly monitor your impact on the surrounding environment.

6.2 Conduct activities that affect:

- optimization of the consumption of natural resources and energy,

- reducing own pollution emissions to the environment,

- reducing the amount of waste generated

- the quality of services rendered.

6.3 Implement recycling and recovery of raw materials solutions.

6.4 Identify and monitor the environmental aspects of your business.

6.5 Implement actions to constantly improve quality and minimize environmental impact.

6.6 Use only vehicles that meet EURO 5/EURO 6 emission standards.

6.7 Appoint a person responsible for making sure that your company operates in accordance with environmental protection regulations.

6.8 Organise systematic training courses in environmental protection, work conditions and human rights as well as OHS/fire safety.

6.9 The Supplier is fully responsible for the quality of the products/services it provides and is accountable for compliance with the requirements within its organisation and the organisation of its suppliers.

6.10 The Supplier is required to familiarise and train its personnel in all quality and environmental requirements presented by the Delta Trans Group.

6.11 The Supplier is required to control the deliveries of its materials and the production process to ensure that the product meets the customer's requirements.

6.12 Ensure traceability of raw materials, materials necessary for the supply of products and services.

6.13 Inform us of any dangers or risks to environmental protection and quality related to the services you/ your supplier provide.

 

7. ANTI-CORRUPTION MEASURES

7.1 Always act appropriately when dealing with customers, suppliers and consumers. Treat them fairly and with respect.

7.2 Use services of companies that do not violate ethical standards by bribery or by granting similar illegal benefits.

7.3 The following activities are prohibited:

-     bribery,

-     coercion or inducement,

-     influence peddling,

-     laundering of income from bribery.

7.4 Do not accept or give any monetary or material benefits to induce anyone to take or not to take certain actions, or for any other inappropriate purposes.

7.5 Prevent, detect and report cases of bribery or any other cases of corruption to the competent authorities.

 

8. PROCEDURE CONCERNING GIFTS

8.1 Approve only of those gifts that are freely offered to an employee by a cooperating entity and which meet the following requirements:

-    the benefit has no influence on the way the matter is handled,

-    the benefit does not require reciprocation,

-    the employee does not have to hide it,

-    the benefit is an advertising, promotional (e.g. a calendar) or other item whose value does not exceed PLN 50.

8.2 The following behaviours are prohibited:

-    giving or accepting money as a gift,

-    giving gifts of any value to government employees or representatives,

-    giving or accepting excessively expensive gifts or too often,

-    giving any gifts in thanks to government employees,

-    giving or accepting gifts that could influence business decisions,

-    giving or accepting gifts which depend on the extent of business done,

-    offering a gift which to your knowledge would violate the rules of accepting gifts at the recipient's company,

-    offering or accepting offered participation in an entertainment event unrelated to the company's activities, e.g. a musical concert or a match.

8.3 Always make sure that a given gift is compliant with rules adopted at the Delta Trans Group and if it violates the adopted rules, refuse to accept it and inform the giver about it.

 

9. CONFLICT OF INTEREST

9.1. Require Employees to avoid creating potential conflicts of interest and to identify and report any conflicts they encounter.

9.2 Comply with antitrust laws.

 

10. PROTECTION AND MISUSE OF THE COMPANY'S EQUIPMENT, ASSETS AND TIME

10.1.We prohibit the appropriation of the property of the Delta Trans Company Group for personal use or resale.

10.2 The Delta Trans Group's identification marks may be used only with written consent.

10.3 We require that the Delta Trans Group's and customers' property be protected against theft, losses, damage, misuse and destruction.

10.4    All Employees must ensure that intellectual property is protected from access by unauthorised Employees and third parties.

 

11. RELIABLE BUSINESS PARTNER

11.1.Build long-term relationships with your suppliers and customers, based on fair and honest principles.

11.2 Pursue your business objectives with respect for the rights and welfare of all our customers.

11.3 You should be guided by responsibility and trust in our partnership with customers.

11.4 Make every effort to ensure responsible sourcing of materials and raw materials. Responsible sourcing and extraction of raw materials also includes consideration of environmental protection, including chemical management, as well as respect for human rights.

11.5. Avoid purchasing and using materials that have been acquired illegally or through ethically reprehensible or unreasonable activities.

11.6    We require that the Suppliers develop, implement and apply effective methods and procedures to detect and minimise the risk of counterfeit parts and materials entering our supply chain.

If such an event is detected, we expect Suppliers to implement effective procedures to identify the product and notify the recipients of the counterfeit product.

11.7    Comply with the provisions of the Public Procurement Law.

 

12. ADDITIONAL REQUIREMENTS FOR SUB-SUPPLIERS IN TRANSPORT

12.1 The Supplier must have a valid and paid-up carrier’s/freight forwarder’s liability insurance policy with the sum insured not less than the value of the goods transported and a licence for international/national transport except for vehicles with GVWR up to 3.5 t.

12.2 The Supplier shall inform us immediately of any delay in loading, unloading or transport, as well as of the driver's reservations regarding the quality of the goods, their quantity and packaging.

12.3 The Supplier will be charged with liquidated damages specified in the order for late arrival of a vehicle, late pick-up of the cargo or failure to pick up the cargo.

12.4 The Supplier must inform us immediately if any damage is found in connection with the performance of this order

12.5 The Supplier undertakes to return the documents entrusted to it within the time limit specified in the order.

12.6 It is forbidden to sub-contract the service / trans-ship the goods without our prior written consent. In the event of a violation of the above-mentioned provisions, we reserve the right to charge the Supplier with liquidated damages in the amount specified in the order.

 

13. PERSONAL DATA PROTECTION

13.1. Process personal data in accordance with the applicable law, diligently and transparently, ensuring its adequate security, including protection against unauthorised or unlawful processing and accidental loss, destruction or damage, using appropriate technical and organisational means.

13.2. No actions against Customers’/Employees'/Suppliers’ privacy are allowed.

14. REPORTING OF NON-COMPILIANCE

14.1 You have the option of reporting any existing and potential non-compliance in the scope of the above requirements via e-mail: reklamacje@deltatrans.pl.